District employees have the right to submit a claim for damage to their vehicle while parked on District property if the damage can be attributed to vandalism. Any such claim submitted to the District must comply with the following conditions and/or procedures.
- Vehicle damage must be reported to the site administrator and to the Sheriff’s station.
- Damage must be observed by the site administrator, or designee, prior to leaving the site.
- The District form “Claim for Vandalism to Employee Vehicle” must be completed and forwarded to the Risk Management Department within ten days of the date of loss.
NOTE: The administrator’s signature also certifies that, to the best of his/her knowledge, the damage was caused by vandalism.
- Two repair estimates are required and may be forwarded to the Risk Management Department separate from the claim form.
- The sheriff’s report stating “Vandalism” is required and may be forwarded to the Risk Management Department separate from the claim form.
- Upon receipt of all documentation and an investigation of the incident, the Director of Risk Management shall approve or disapprove the claim. If the claim is approved, the amount to be reimbursed shall not exceed the amount stated in the applicable Master Agreement.
- Claimant must provide the Risk Management Department with a paid invoice before any reimbursement can be processed.
Reasons for Disapproved Claims:
- Vehicle damage not caused by vandalism.
- Damage caused by another vehicle.
- Damage not reported to site administrator or sheriff’s office.
- Vehicle not registered to employee or spouse.
- Vehicle is removed from the site without reporting damage as herein required.
- Damage occurred while vehicle was not parked on assigned work location site.
- Damage occurred after regular working hours or other than regular work days (weekend).